Church finance often involves Sunday giving, regular donations, expenses, budgets, building funds and the need to provide reliable information to leaders and members.
Records to keep organised
- Income and expenditure supported by receipts or records.
- Bank and cash activity reconciled to external statements.
- Donor and giving records handled with appropriate confidentiality.
- Restricted, designated and general funds clearly distinguished.
- Financial statements, budgets and review decisions retained.
Weekly routine
- Record incoming gifts and outgoing payments promptly.
- Check supporting documentation and payment approvals.
- Investigate transactions needing clarification.
Monthly routine
- Reconcile bank and cash accounts.
- Review fund balances, budgets and large variances.
- Prepare a short financial summary for the appropriate leaders.
Annual routine
- Review year-end balances and required reports.
- Confirm policies for financial controls and authorisations.
- Check applicable reporting, Gift Aid and charity obligations.
Using Oikona: Giving records, funds, bank reconciliation, budget management and financial reporting are designed to support these routines. Obligations vary by jurisdiction and legal form.
Educational guidance only; verify your organisation's accounting, reporting, tax and legal requirements with a qualified adviser.